TERMS OF REFERENCE FOR DGF BASELINE STUDY – Re-advertised
TERMS OF REFERENCE
CONSULTANCY TO CONDUCT A BASELINE SURVEY FOR THE PROJECT (Improving social service delivery to citizens through open contracting in Uganda In the districts of Kabale, Kanungu, Ntungamo, Nebbi, Packwach and Mbarara.)
Africa Freedom of Information Centre is a pan-African membership civil society organization Registered in 2007 in Nigeria and established in 2009 in Uganda. It strives to become a reliable, dependable and all round freedom of information support center on the African continent. AFIC is comprised of 40 civil society organizations and Think Tank across 21 African countries (Botswana, Cameroon, DR. Congo, Egypt, Ghana, Kenya, Liberia, Malawi, Morocco, Mozambique, Namibia, Niger, Nigeria, Rwanda, Senegal, Sierra Leone, South Africa, South Sudan, Tanzania, Uganda and Zimbabwe).
AFIC promotes access to information in Africa through comparative research, coordinating regional advocacy, facilitating information-sharing and capacity building. It promotes democratic rule and socio-economic justice for African citizens through fostering a culture of increased transparency, integrity and accountability among governments, regional and international bodies.
With support from DGF (Democratic Governance Faculty), AFIC is implementing a project titled, Improving social service delivery to citizens through open contracting in Uganda. The project seeks to promote disclosure of public procurement information and increase citizens ‘participation in the Public Procurement so as to improve social service delivery. The project seeks to address the lack of access to information in the public procurement system as well accountability processes to enable citizens’ scrutiny and participation in all stages of the public procurement process. AFIC project will be implemented at both national and district level. Due to its components on public participation, AFIC has selected districts where it has members and partners as well or community monitors are. Therefore to strengthen the ongoing process of Public procurement by PPDA through promoting access to procurement information, AFIC is implementing this project for 18 month.
We therefore seek to procure the services of a consultant to design, plan and conduct a rigorous baseline study to be undertaken as soon as possible.
Open contracting in Uganda
Open contracting entails the disclosure of public procurement data by governments in an open, accessible and timely manner to enable citizens and private sector to participate in public contracting process. On the one hand, the role of access to information laws in the advancement of disclosure of procurement data, public participation and feedback which are the 3 pillars of open contracting are recognised. On the other hand, open contracting movement and initiatives have triggered more reflection around access to information and push for adoption and implementation of the access to information legal frameworks. This close relationship between open contracting, access to information and public participation are at the heart of the strategy.
Uganda has an Access to Information Act (ATIA), 2005 but the implementation of this law has been very poor. The implementation plan for ATIA was made in 2008 and was only valid for five years. Though it was not implemented, the plan has not been renewed. There is also limited level of enforcement from the Parliament which do not provide incentive for public institutions to implement the legal framework.
The main institution for promoting disclosure of public procurement information and citizens’ participation is the Public Procurement and Disposal of Public Assets Authority (PPDA). Its mandate is aligned with the principles of open contracting, making it a government champion to advance this cause.
Key information on the procurement cycle starting from procurement planning to contract management on central and local government procurement are published in a useful format on the GPP but only 180 out of the 360 Ugandan procuring and disposing entities (PDEs) are registered. In addition, many civil society groups are neither aware of nor using disclosed data.
Furthermore, AFIC 2017 State Access to Information report highlights that despite the adoption of an ATI law, citizens lack awareness of their right to information, the related legal framework (Twaweza study reveal that only 1% of their interviewed panel knew about the ATI law and its regulations) and how to use it. The other major challenges experienced by the population for access to information are illiteracy, distances from the organisations to the district headquarters, denials of information on the basis that personnel are not official spokespersons, lower staff seeking permission from superiors before releasing the information, and the absence of officers from their offices.
Furthermore, accessibility of data does not limit itself to openness of the government but also its effort in bringing the information to the citizens through relevant channels. In Uganda, various institutional frameworks to promote accountability and public participation were established by the government. Information on projects and contracts being implemented is shared, and citizens can interact and ask questions. These engagements also provide an opportunity for people to demand accountability. Different studies conducted by AFIC concur that Uganda’s supply-side or government-led governance and anti-corruption framework is very strong on paper but rather weak on implementation.
- PROJECT INFORMATION
The Improving social service delivery to citizens through open contracting in Uganda In the districts of Kabale, Kanungu, Ntungamo, Nebbi, Packwach and Mbarara intends to achieve the following outcomes.
Outcome 1: Improved government responsiveness to citizens’ demand for public procurement information.
Outcome 2:Enhanced government responsiveness towards citizens’ feedback on public procurement accountability issues.
Outcome 3:Enhanced government responsiveness towards citizens’ feedback on public procurement accountability issues.
UCMC (Uganda Contract Monitoring Coalition), Citizens including women, Men, youth and people with disabilities, DGF accountability partners, Local government districts Civil servants, Journalists, PPDA staff, community monitors .
Key stakeholder groups
We will closely collaborate with: Hub of Investigative Media, Uganda Debt Network, UPIMAC, DGF media and accountability partners, Public Procurement and Disposal of Public Assets Authority, Ministry of Finance, Planning and Economic Development, Ministry of ICT and National Guidance, Ministry of Gender, Labour and Social Development, Civil Service College Uganda, Kick Corruption Out of Uganda, Mbarara District CSO Forum (MBADISCOF), Development Gateway and CosT Uganda.
- 3. BASELINE SURVEY PURPOSE
The purpose of this baseline survey is to collect data on the project outcome indicators so to provide a benchmark against which any changes resulting from the project interventions will be measured.
- To assess level of satisfaction among citizens with government social services
- To assess the level of awareness about the existing laws on Access to Information Act and the PPDA Act in the project districts.
- To measure Government responsiveness on both reactive and proactive disclosure of Public procurement information.
- To assess the capacity of stake holders to disclosure and use public procurement information.
- To assess the level ofCitizen Engagement with government existing accountability mechanisms in the project district.
- To assess the level of access to information act implementation in the selected central and local government entities.
- SCOPE OF WORK AND METHODOLOGY
The study will be done in 6 Project districts Kabale, Ntungamo, Nebbi (where AFIC has already intervene prior to this project), Kanungu, Packwach and Mbarara (where AFIC intervention is new).
The consultant will be required to design, plan and undertake the project’s baseline study which should provide a representation of the current situation and upon which the project’s outputs, contribution to outcomes and impact will be assessed. The study will focus primarily on the project target districts while also providing an overall view of the national situation.
The baseline study should adopt a mixed methods approach, integrating quantitative and qualitative methods in order to maximize the reliability of the data and ensure it can be explained and communicated. The sampling should be representative. When selecting data collection methods, the context should be taken into consideration i.e. cultural aspects, gender dimensions. Document and desk reviews should complement the primary data sources.
The Consultant is expected to deliver the following within the time frame presented below:
– Inception report (including study approach, data collection strategy and methodologies, data collection tools and work plan)
– Draft baseline report
– Final baseline report
– MS power point presentation on key findings
– Data scripts.
- DURATION AND TIME FRAME
The consultancy should be undertaken in the period between September 5th 2018 and October 4th 2018. This period includes the time for final reporting.
- SKILLS AND QUALIFICATIONS OF CONSULTANTS
The Consultant should have at least a Master’s Degree in a relevant field, with a minimum of 5 years’ experience in carrying out social impact assessments, mapping, and research.
- Demonstrable expertise on governance issues, preferably on Uganda
- Track record in developing and conducting various types of evaluation including qualitative and quantitative data collection
- Experience in managing and coordinating evaluation/research studies, delivering agreed products on time and within budget ceiling
- Previous experience working with communities using participatory methodologies
- Demonstrated understanding of ethical issues in research
- Ability to write high quality, clear, concise study reports
- APPLICATION PROCESS
Interested individuals and consultancy firms are invited to submit the following application documents:
-Technical proposal outlining how the consultant(s) meets the selection criteria and their understanding of the TOR and methodology; proposed study activities schedule/work plan with time-frame.
– Financial proposal detailing consultant(s) itemized fees and administrative costs (NB Payment of consultancy fee is subject to withholding tax as per the income tax law.)
– Copy of CV of the consultant(s) team highlighting similar work carried out and links to publications.
– One recent example of similar evaluation report written by the applicant and list of similar works done
Statutory bodies, departments of the central government, local government and any other body or unit established and mandated by government to carry out public functions
 PPDA, REPORT ON THE PERFORMANCE OF THE PUBLIC PROCUREMENT SYSTEM FOR FY 2016/17, August 2017, https://www.ppda.go.ug/download/ppda_annual_reports/ppda_annual_reports/GPP-PPMS-Report-FY-2016-17.pdf
 AFIC, The State of Right to Information in Africa Report in the Context of the Sustainable Development Goals, September 2017, 2018 https://africafoicentre.org/reports-and-publications/
 Twaweza, Brief N°4, Sauti za Wananchi, Frankly Speaking, April 2018, http://www.twaweza.org/uploads/files/SzW-UG-ATI-FINAL-EN-web.pdf
 AFIC, 2016 ati baseline study, p. P.45 https://africafoicentre.org/reports-and-publications/
 Uganda AFIC-DG, Open Contracting Scoping Mission Report, January, 2018 https://africafoicentre.org/reports-and-publications/ ; AFIC – CEWIT, Report on Assessment of Accountability Structures in Uganda, November 2017, https://africafoicentre.org/reports-and-publications/ ; AFIC – HIVOS, Open Contracting in Uganda Scoping study, November 2016, https://africafoicentre.org/reports-and-publications/
February 04, 2019
January 09, 2019